AI Document OCR: invoices and documents to your ERP faster.
Vision-AI document OCR reads invoices, contracts, and receipts at 95–99% accuracy and pushes structured data directly into your ERP — Rivilė, Directo, B1.lt, Xero, or QuickBooks. It replaces manual data entry without requiring a separate template per vendor. The OCR Pilot is fixed scope, fixed price, delivered in 5–10 business days.
Traditional zonal OCR breaks on folded paper, new vendor layouts, and low-quality scans. Vision-AI reads the document the way a person does — and ships structured data straight into your accounting system.
Why Vision-AI accuracy matters
Vision-AI reads documents with semantic understanding rather than fixed coordinates. That single difference removes most of the maintenance pain of legacy OCR.
Legacy zonal OCR
- Looks for text at fixed coordinates
- Breaks on shifted or folded documents
- Requires a new template for every vendor
- Typical accuracy: 60–80%, needs constant maintenance
Vision-AI OCR
- Reads documents with semantic understanding
- Works on folded, skewed, or phone-captured pages
- Recognises new layouts without per-vendor templates
- Typical accuracy: 95–99% on standard formats
A fixed-scope package to validate Vision-AI OCR on your real documents. Fixed price, fixed timeline, clear success criteria — no open-ended discovery.
- 1 document type (for example, supplier invoices or CMR waybills)
- 1 target system: Rivilė / B1.lt / Directo / Xero / QuickBooks / Excel or any other with an API
- 5–10 business days from signature to working solution
- Accuracy is measured on your real documents (target 90%+ on standard formats)
- 30 days of post-launch support
- Exception handling: critical fields are validated; anything below the threshold reaches your team within 1 hour
Five common OCR scenarios
Real automation patterns we deploy with Vision-AI.
PDF invoice arrives by email → Vision-AI extracts supplier, amount, VAT, line items → a purchase document is created automatically in the ERP.
Scanned CMR → AI recognises shipment data, dates, and signatures → a logistics record is created within 30 seconds.
PDF contract → AI classifies the type, extracts parties, dates, and clauses → a structured record lands in SharePoint or Notion.
Filled form or application → AI extracts contacts and needs → a new deal is created in the CRM with full context.
Phone photo of a receipt → AI recognises amount, date, and category → an expense entry is created automatically.
From PDF to ERP record
Direct integrations with the most common accounting systems used by our clients.
Rivilė
Full REST API integration for purchase documents and inventory updates.
Directo
XML API integration for logistics and project-based accounting.
B1.lt
Direct import for small and mid-size businesses on the B1 platform.
Xero / QuickBooks
International accounting platforms with mature REST APIs.
Real OCR deployment
A wholesale company replaced ~15 hours/month of manual invoice entry into Rivilė with a Vision-AI OCR pipeline. Project delivered in 10 business days.
How we work
Three steps from audit to a working OCR pipeline.
We review the document flow, formats, and target systems and confirm whether Vision-AI fits your case.
We build the single-format MVP, measure accuracy on your real documents, and tune the exception handling.
We move the pipeline into production, train your team, and monitor accuracy. 30–60 days of close support at the start.
Security and GDPR
Our OCR pipelines use business-tier APIs only. Customer documents are never used to train AI models. Files are processed over TLS 1.2+, automatically deleted 24 hours after processing, and an NDA is available on request.
Pricing
OCR Pilot
1 document type → 1 ERP. Fixed scope, 5–10 business days.
Multi-document setup
Invoices, waybills, and contracts in one system with exception handling.
Custom / Enterprise OCR
Multi-ERP integration, multiple formats, SLA. Typically 4–8 weeks. Exact quote after the audit.
Full AI automation pricing with all three tiers and cost drivers.
When OCR automation fits — and when it doesn't
Frequently asked questions
- How is Vision-AI OCR different from traditional zonal OCR?
- Traditional zonal OCR looks for text at fixed coordinates. If an invoice is slightly shifted, folded, or comes from a new vendor, it fails. Vision-AI reads the document the way a person does — it understands context — and typically delivers 95–99% accuracy without per-vendor templates.
- Which ERP systems do you integrate with?
- Rivilė, Directo, B1.lt, Xero, QuickBooks, and any system with a REST API or CSV import path. We use n8n or Make as the orchestration layer between OCR and the ERP.
- How long does processing take?
- A typical 120-invoice batch is fully extracted and pushed to the ERP in under 60 minutes of machine time. A bookkeeper spends 10–15 minutes on final review for exceptions.
- Is the data handling secure?
- Yes. We use business-tier APIs only — your data is never used for model training. Documents are processed over TLS 1.2+, automatically deleted 24 hours after processing, and an NDA is available on request.
- Which document formats are supported?
- PDF (standard and scanned), Word/DOCX, email-body invoices, and photos (JPG/PNG). Best results come from at least 150 DPI scans. Folded or skewed pages are processed at similar accuracy to flat scans.
- How much does an OCR automation project cost?
- Single-format OCR Pilot (e.g., supplier invoices → Rivilė): from €500, live in 10 business days. Multi-document setup (invoices + CMR + contracts): from €1,500. The exact quote comes after a free 30-minute audit.
- How long does deployment take?
- Single-format MVP with one ERP integration: 5–10 business days. Multi-document setups with several sources and CRM/ERP flows: 2–4 weeks. The first version always launches in test mode.
Stop entering invoice data by hand.
Test Vision-AI accuracy on your real documents. Book a free audit — you receive a written report and a proposal within 48 hours.
Get an OCR audit — free, no commitment
Tell us how many documents per day and which format. We come back with a fit assessment and a fixed quote within 48 hours.
- ✅Free 30-min audit
- ⚡Response within 24 hours
- 📋Firm pricing quote
- 🔒GDPR compliant
- 🤝Zero initial obligations