System integrations
Your ERP, CRM, TMS, accounting, online store and other systems exchange data without manual re-entry.
Rivilė integrationCustom systems for business
We automate the work between email, documents and your business systems.
People handle the exceptions instead of re-typing documents.
We build custom CRM and internal systems, connect your ERP, online store and other software, and automate orders, documents and enquiries.
We connect to your systems:
- Business Central
- Directo
- Odoo
- Rivilė
- B1.lt
Today and with the system
Your team shouldn’t spend the day moving information between applications
The same email with an order or an invoice – two ways of handling it.
Today
- An email with a PDF lands in a shared inbox
- Someone opens the attachment and looks for the data
- They re-type it into a spreadsheet, the ERP or the CRM
- They forward it to a colleague to check or approve
- A mistake shows up later, when it is hard to trace
Work stalls when that person is on holiday or off sick.
With the system
- The email or PDF lands in the same inbox
- The data is read and checked against your rules
- Clear cases are written to the ERP, CRM or TMS
- Unclear ones go to the right person with the question marked
- Every step is stored and can be traced
People handle the exceptions instead of re-typing documents.
How it works
From inbox to a record in your systems
Every email or document follows the same path:
Incoming information
Email, PDF, Excel or a customer portal
Extraction
Customer, items, quantities and amounts are pulled out
Rules and checks
Data is checked against your codes, prices and stock
Record in your system
The order or document appears in your ERP, CRM or TMS
Exceptions go to a person
Anything unclear goes to the responsible employee
The model only reads the text. Your rules decide whether data can be entered, and every step is stored, so any case can be traced.
What we build
Systems that connect your whole business
Process automation
Requests, orders, invoices and other tasks move through rules and checks, and the exceptions go to a person.
Logistics automationDocuments and requests
Emails, PDFs, spreadsheets and other incoming information are read, classified, checked and prepared for the next system or person.
Document processingYour software stays
No need to replace your ERP or CRM
The system is built around the software you already use: we read and write data through its API or another suitable connection.
Your people keep working in familiar tools – orders in the ERP, enquiries in the CRM.
If a connection is limited or missing, we tell you in the process review, before any proposal.
We choose business-grade APIs and configure them to the project’s data-protection requirements. The provider, data location and data handling are agreed before implementation.
- ERPBusiness Central · Directo · Odoo
- CRMexisting or new
- EmailMicrosoft 365 · Google
- Online storeorders and stock
- TMS and warehousefreight and inventory
- AccountingRivilė · B1.lt
Who it’s for
When it makes economic sense
It fits companies that already run an ERP, CRM or other business software and still handle at least one recurring process by hand.
Economics decide: the value recovered in a year has to clearly exceed the cost of the system.
If the review shows the system won’t pay for itself, or that a simpler tool would do, we’ll tell you in writing.
Process review → fixed first-phase scope → implementation → expansion
We work out that value from concrete costs:
- the same data typed in by hand
- information copied from one program to another
- quotes and orders that take too long to prepare
- mistakes and rework
- a process that depends on one or two people
- growing volume without growing the admin team
We usually start with one process. The scope and price of the first phase are fixed after the process review. Larger, multi-process projects are planned in phases – typically €10–30k over 12 months.
Where we most often automate processes
- Logistics and forwarding
- Manufacturing
- Wholesale
- Accounting and finance
- E-commerce
- Auto parts and service
- Service companies
- Legal
Solution overview
Freight forwarder: analysis of freight requests arriving by email and other channels → structured record in the TMS.
Who you’ll talk to
The process review is led by the founder
Ignas Dulke
Founder & CEO, Aiprocesai.lt
Ignas builds process automation and system integrations. In the process review you speak directly with the person who will design your system.
- 5 years in automation
Contact
Show us one process your team still does by hand
In a 30–45 minute call we look at one real process of yours. Afterwards we tell you:
- what can be automated
- where rules and human review are needed
- whether the economics make sense
Email
info@aiprocesai.ltPhone
+370 632 36434Location
Lithuania