Zapier automation — connect your tools without code
Zapier is the fastest way to wire up trigger → action workflows between 6,000+ apps. Best for small businesses and quick MVPs where the logic is linear and the volume is under ~5,000 tasks/month. Beyond that, Make or self-hosted n8n usually becomes cheaper and more flexible.
6,000+ app integrations, simple trigger → action logic, and launch in 1–7 business days. MVPs from €100. We also help teams migrate off Zapier when the bill grows faster than the volume.
Summary
Zapier at a glance
Zapier is a no-code automation platform. It lets you connect business apps via "Zaps" — a trigger in one app fires an action in another. We deliver Zapier as a fast first step: launch the MVP this week, prove the value, and graduate to Make or n8n later if the volume justifies it.
Largest app catalog and the simplest learning curve. Best for teams without a developer and for processes that are stable and linear.
Our delivery starts at €100. Zapier itself charges from $19.99/month above the free tier. Quote stays separate from Zapier subscription.
A single Zap usually launches in 3 business days. Multi-Zap pipelines need ~14 days. Complex conditional flows 3–4 weeks.
Above ~5,000 tasks/month the per-task pricing starts to bite. We will tell you honestly when to migrate to Make or n8n.
Use cases
Six common Zapier scenarios
A Calendly booking creates a Google Calendar event, sends a prep email to the prospect, and creates the deal in your CRM — all within 5 seconds.
A Gmail attachment is saved to a Google Drive folder, and a Slack digest pings the relevant channel.
A Google Forms submission creates a Notion database row, sends a confirmation email, and adds the contact to a Mailchimp segment.
A successful Stripe payment updates the order status in Airtable and triggers a thank-you sequence.
A HubSpot deal hitting "Closed Won" creates a fulfilment card in Trello and notifies the production team.
For small businesses that need an automation live this week, Zapier MVPs typically go from idea to production in 1–7 business days.
Process
Three steps to a working Zapier setup
We map your manual tasks and identify which steps Zapier can take over without losing control or fidelity.
We build the Zaps that connect your tools. Edge cases are tested before the workflow goes live.
You get documentation, team training, and support after launch.
Pricing
Fixed-scope tiers
Exact price fixed after the free 30-minute audit. Book the audit →
Example
Marketing intake: form → CRM → Mailchimp → Slack
A team member checks web-form submissions and types each contact into HubSpot, then again into Mailchimp.
A form submission creates the HubSpot contact, adds the lead to a Mailchimp list, and notifies the SDR team in Slack — all within 5 seconds.
About 1.5 hours per day saved. Manual typos disappear. The full setup paid back within 14 business days.
Free 30-minute audit. We assess fit and recommend Zapier, Make, or n8n based on your volume and logic.
Related
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Questions
Frequently asked questions
- How does Zapier differ from Make?
- Zapier is the fastest way to wire up simple trigger → action workflows across 6,000+ apps. Make has stronger logic (loops, branching, error handling) and is cheaper at higher volumes. Pick Zapier for speed and breadth; pick Make when the logic gets complex or the volume grows.
- At what volume does Zapier become expensive?
- Zapier is priced per task. Above roughly 5,000 tasks per month it usually becomes cheaper to move to Make or self-hosted n8n. We audit your task volume and recommend the right tool.
- What does Zapier itself cost?
- Zapier has a free tier (100 tasks/month). Paid plans start around $19.99/month (750 tasks). Our delivery fee is separate from Zapier's subscription.
- Does Zapier work with Google Workspace and Microsoft 365?
- Yes — Gmail, Google Sheets, Calendar, Outlook, OneDrive, Microsoft 365, and most popular SaaS apps have native Zapier integrations.
- What does a Zapier project cost?
- MVP (1–2 Zaps): from €100. Multi-Zap pipelines: €300–1,000. Complex multi-stage flows: from €1,000. We confirm the price after a free 30-minute audit.
Request a Zapier quote
Describe the process you want to automate. We come back with a fit assessment and a fixed quote within 48 hours.
- ✅Free 30-min audit
- ⚡Response within 24 hours
- 📋Firm pricing quote
- 🔒GDPR compliant
- 🤝Zero initial obligations